Scholarship Guidelines
The Clovis Tim Ray Scholarship is administered by rules adopted and set by the Board of Directors.
a) Scholarship recipients must attend the Three Rivers Booster Club Annual Dinner and Awards Banquet at which the scholarship is to be presented. All previous Clovis Tim Ray Scholarship recipients will be posted on the scholarship website (clovisrayscholarship.org).
b) All information needed by the Clovis Tim Ray Scholarship Board of Directors should be provided by the recipient and received by the Board of Directors. Requests for scholarship funding must be received before August 1 for the fall semester via email or regular mail. Funds will be sent to the financial aid department of the recipient’s chosen college or university at the rate specified ($2,500) for the first year. The funds are to reimburse the college or university for the student’s tuition and/or fees in the amount not to exceed the total specified sum. Recipients are to contact the scholarship board if any information, including dollar amounts, is incorrect.
c) Proof of enrollment and grade reports of the previous semester must be submitted to the respective scholarship administrator for the validation of grade point average (GPA). To be valid, these documents must be generated by the institution in which the student is enrolled, and show current and cumulative GPA. To maintain eligibility to receive the second year of scholarship monies ($2,500), the recipient must complete a minimum of 12 credit hours per semester, and maintain a minimum cumulative and current grade point average of 3.0 on a 4.0 scale. The scholarship will award a $2,500 scholarship for the recipient’s first year, and $2,500 for the second year upon receipt of GPA for a scholarship total of $5,000. The Board of Directors has the discretion to grant extensions due to extenuating circumstances beyond the control of the student if a student contacts the board by the deadline.
d) Recipients should be advised to observe their respective institution’s tuition and fee payment deadlines in order to prevent disbursal of scholarship funds to be sent beyond their respective institution’s payment deadline, which may require students to be responsible for their own tuition.
e) It is mandatory that the scholarship recipient attend college during fall semester immediately following selection. Recipients who transfer to a different institution must provide the Clovis Tim Ray scholarship board proof, in writing, of the institution from which they are transferring, and the institution in which they are enrolling. Transfer information must be received by August 1 for the fall semester, and January 2 for the spring semester.
f) Awarded scholarship must be used within 12 months of high school graduation, unless the recipient submits a hold request, in writing, to the Clovis Tim Ray scholarship board. Funds not claimed or requested to be held will be returned to the scholarship fund. An awarded scholarship will be held for no more than 24 months following high school graduation unless the recipient is engaged in military service as approved by Board of Directors.
g) Failure to comply with all scholarship policies shall be considered grounds for termination. Students whose scholarships have been terminated shall be notified by certified mail. Students must communicate with the Clovis Tim Ray scholarship board every fall semester when a scholarship is to be paid. Communication can be in the form of submission of documents, email, or phone conversation. In the event a student has not communicated by the respective deadlines, the student’s scholarship will be placed on warning status without funding. Lack of communication can result in termination of scholarship funds in following semester. The student is also responsible for providing the Clovis Tim Ray scholarship board with a valid email, phone number and permanent address for each semester in which they are enrolled in college and utilizing the Clovis Tim Ray scholarship.
